Connect for School Districts
A school district answers for booster clubs it does not run
Band boosters, athletic boosters, robotics boosters, the drama parents. Each one is its own nonprofit with its own bank account, its own officers and its own 990, and each one uses the school's name.
The treasurer who sent last year's financial statement has a senior who graduated. Whoever replaced her does not know the district office exists, let alone what it needs from her by November.
A club's insurance lapsed before the season. Another lost its tax exemption two years ago and kept fundraising. The district's name is on both, and the first the office hears of it is the question it cannot answer.
How a district maps onto Connect
It defines the document types every club must file, the officer positions it wants on record and the task schedule. It sees every school and every club, gets the compliance report for all of them, and can write to every club treasurer at once.
A school is the level between the office and its clubs. Someone at the school sees the clubs at that school: their officers, their documents, their tasks and what is past due, and nothing from the other schools.
Lincoln High Band Boosters is its own record: legal name, EIN, address, school, status. Its officers keep its roster, upload its documents and complete its tasks. They see their club and only their club.
A year in the life of a district office
July: the year's tasks go out on their own
The new term began on the first. On the dates the district office set, Connect creates each club's tasks for the year: confirm the officer list, file the financial statement, upload the insurance certificate. Each one lands on the club that owes it, and the person responsible gets an email.
August: a new treasurer at the band boosters
Lincoln High Band Boosters elected a new treasurer over the summer. The club invites her from its Team page, she signs in with one FutureFund login, and she sees her club and nothing else. The roster is copied forward from last year and she changes the one seat that changed.
Before the season: the insurance certificate
The district office made the certificate of insurance a document type and put its task ahead of the first game. Each club uploads its certificate against the task; the Missing Document report lists the clubs that have not, by school, before anyone takes the field.
October: one message to every club treasurer
The recipient group is every club treasurer in the district, whoever holds the seat this year. The office attaches the financial statement template, schedules the send, and sees who opened it and whose address bounced.
November: a 990 is due
A club with a June fiscal year end owes its Form 990 in November. The task was created for it, the treasurer uploads the return, and it routes up for approval. Every Tuesday Connect imports the IRS data and marks each club current, past due or at risk, so a club that never filed shows up in the compliance report rather than in a letter from the IRS.
Every Monday: past due is chased for you
At 8am Pacific, every officer holding a past-due task gets one email listing all of them. The office opens the Past Due Tasks report by school instead of writing that email itself.
The club that disbanded
Westmont Athletic Boosters folded after the spring season. Its status is set to disbanded, its documents and rosters stay on file for the auditor, and it drops out of the compliance report when you filter to active clubs.
June: the compliance report, and the next year is already there
One report, one row per club: officers on file, board warnings, the financial statement, the IRS status. Filter by school, export to Excel, hand it to the board. The next term was created in April, and July starts again.
What the Booster Club Edition carries
Tasks & Approvals
Required tasks are created on a schedule you set, assigned to the unit, council or district that owes them, and routed up for approval. Weekly reminders chase what is past due, so your office does not have to.
Documents
You define the document types. Each unit, council and district uploads what it owes, term by term. Everything is reviewable from the level above and searchable from the top, with a report of what is still missing.
Compliance Reports
A compliance report for every level: which documents are in, which tasks are past due, what the IRS and the state charity registry say about each organization. Filtered, sorted, exported to Excel.
Board Rosters
Positions are defined once, at the top. Every unit, council and district fills in its own board each year, copies it forward at turnover, and the whole state or district can be exported in one file.
Messaging
Send to board members by position and level, using recipient groups you save once. Attach files, schedule the send, and see who received, opened and bounced. Every recipient also gets an in-app inbox.
Directory & Search
A directory of every district, council and unit under you, with its status, its board and its documents. Search across the whole hierarchy, star the ones you visit most, export any tab to Excel.
Team & Permissions
Invite people at the level they work at and they see that level and everything under it. Viewers can look without changing anything. One FutureFund login carries across every product.
Every club at every school, under one office
It leaves out the two features that only make sense under a state PTA.
Every booster club at every school, in one report
Built for the district office. We set it up with yours.
What the Booster Club Edition includes
The Booster Club Edition
Not included: memberships and dues, and the bylaws generator. A club's bylaws are kept on file as an uploaded document instead.
Connect is sold to the school district on an agreement, and every school and booster club in the district comes in under it. Tell us how many schools and clubs you oversee, and we will walk you through Connect with your own district in it.